Dear Rotarians, 

I wanted to provide all club members with an update of what is happening (or not) with our Rotary Club.  We are of course affected by the Covid 19 crisis and I would like to communicate the effect(s) on our club.   We shall keep going like a well-charged battery.
 
Office Staffing
Geeta and Jay are laid off for their employment at this time.  Depending on the current environment we hope to bring Geeta back in the office in a month or so.   In the meantime, phone calls to the office will NOT be answered.   E-mail sent to admin@edmontonrotary.com will be monitored by myself periodically.  Best to communicate by e-mail directly to a Board member or Committee chair if you have any questions.
 
Cancelation of Fund Raising Events
Unfortunately, the following events are canceled or delayed so that we do not have an opportunity to raise funds.
Million Dollar Golf – canceled until spring 2021
Casino – delayed 
Walk for Polio - delayed to fall or spring 2021
 
Youth Exchange
Our current inbound student, Iida, will be remaining in Edmonton until early July before she returns to Finland.   We will incur some costs while she remains.  She is happily living at John Yamamoto’s home.    District 5370 has decided NOT to continue Youth Exchange in the new year 2020-21 due to the Covid 19 crisis.  Thus no new student for the fall.
 
Edmontarian Newsletter
I recommend anyone who has a newsletter article to please send it to Marderé Birkill at mbirkill@gmail.com.    It is a good way to communicate club news and pictures.  Even brief articles of how you are dealing with staying home with an attached picture.
We are curious about new hobbies, your best baking efforts, new exercise regime, or even what you watching on Netflix!!
 
Online “club” meetings
We have had several successful online Zoom meetings so far.  Both were very informative and a terrific way to connect with other club members.   Feel free to join in even if just lurking on the side.   You may have seen on District 5370 newsletters there are online Zoom meetings that have proven to be very informative.  I hope we can continue these online sessions weekly.
 
New Members Welcome
While inviting guests to our club luncheons is not possible, we are certainly open to new members.  Our Membership Committee is open to recommendations for prospective members.   Once our luncheons commence, the plan is to officially invocate new members BUT they are welcome to join.  See the www.EdmontonRotary.com website as to how to propose a new member.   In the meantime, invite them to one of our online club meetings.
 
Program Spending
The Finance and Audit Committee reviewed all of our committee and administrative expenses to minimize our expenses. Our Board of Directors has reviewed the recommendations. While we have some funds the amount is limited and of course, it is hard to forecast what will be the needs in the future.  For the moment some of our regular expenses are deferred or delayed to the future year including:  
Hot Lunches – for Mother Theresa School and John A MacDougall School
Kids Up Front – funding for summer camps
Start2Finish (Reading and Running program at Delton School)
Boyle McCauley Health Centre – discretionary funds
Internationally,  the Belize Literacy (part 2) project
So we are doing our best to identify the critical items and those that can be held off.
 
Existing Revenues
While we are not broke, we have limited financial resources and would like to spend wisely.  We have reduced Administrative Expenses but some are “mandatory” at this time.
 
Future Revenue Sources
Membership Dues will be due by July 1st, 2020 which are necessary to fund our 2020-21 administrative expenses.
In the short term we are looking at:
Online silent auction
Donations from club members
Community Service
 
In the world of NO-contact and Distancing, there are a limited number of ways our club members can participate.  Recently some have been helping with delivering food hampers with Free Footie.  Send Rick Prentice rickprentice16@gmail.com  a note if you would like to help.  If you have any other suggestions, send me a note.
 
Budget for the next year 2020-21
President-Elect Brian Edwards is reviewing the future budget and is contacting the key committee chairs.  Naturally, we are in a dynamic environment.
 
Step Up to the Plate and another fundraising
It is impossible to say if we will be able to proceed with the Step Up to the Plate event this coming fall.  The worst-case scenario this event will be canceled for November, but we all can have hope to get together by the fall.  Similarly, it will be a challenge to host any fundraising except using some creativity in today’s environment.  Got some ideas? Please send Brian or me a note.
 

Neil Lang, President, Rotary Club of Edmonton   NeilLangJuicePlus@gmail.com